Roles

Notice: This is a “living document” and will be updated and revised as necessary.

Helpful links to get you (presenters) started:

Recording videos
Roles (what you need to do)
FAQs

Presenters: Presenters will have a choice about HOW they wish to present their content for the conference.
1. Option A: Pre-recorded video
  - Uploaded to KOTESOL’s official YouTube channel prior to the event Possibility of Live Q&A at 6pm for those interested and registered
2. Option B: LIVE video (YouTube Live)
  - lecture format (less interactive), but capable of drawing a larger audience
3. Option C: LIVE video (Zoom)
  - chatroom style (more interactive), but technical and logistic problems arise with larger groups
4. Presenter duties include:
  - Register for the conference on the KOTESOL site
  - Procuring a Session chair person (ideally in-person) to help them during the presentation (see below)
  - Creating (and practicing) their presentation content
  - TESTING all equipment (webcam / phone / mic) and verifying it works properly a minimum of 48 hours in advance
  - Send / upload resource documents and / or PPTs to the webmaster if you want to have them included in your “room” during your presentation at least 48 hours in advance
  - Option A: Recording, editing, and sending their presentation to KOTESOL’s YouTube channel maintainer
  - Option B: Verifying their YouTube account (with a phone number) a minimum of 48 hours in advance. Creating a YouTube LIVE link, and sharing it with the webmaster at least 24 hours in advance.
  - Option C: Accessing a Zoom Enterprise account. Creating a Zoom meeting link at least 24 hours in advance to share with the webmaster.
  - Preparing to Turn On their presentation setup 10 minutes early
  - Give a great presentation!
Session chairs (one per presenter / presentation): Each (live) presenter is required to arrange for a Session chair to join them during their presentation. (Pre-recorded sessions do not need a Session chair unless doing a live Q&A time.)
1. Session chair duties include:
  - Register for the conference on the LIVE site
  - To keep a record of the “Room” Manager’s phone number for their room, to call in case of emergencies
  - Introducing the Session presenter (optional)
  - Helping the Session presenter get ready for their presentation 10 minutes (or more) in advance
  - Double-checking that the camera and audio are on and working properly
  - Helping the presenter know their time limit
  - Collecting and asking (or moderating) the (3-5 best questions) Q&As after the presentation

“Room” Managers: “Room” Managers are responsible for making sure that all the Sessions within their “room” (track) (and assigned time period) go smoothly.
1. “Room” Manager duties include:
  - Register for the conference on the LIVE site
  - Know the schedule and Sessions within your “room” (track) at least 24 hours before the date
  - Maintain a list of contact phone numbers for each (a) Session chair, or (b) Presenter in your Track – to have on hand to contact in case a video camera or mic is off, or a presenter fails to “show up” at their designated time
  - Periodically check in during each presentation to be sure things are going smoothly
  - Contact the webmaster only in case of emergencies
Team Members: Team members are the members of the National Conference Committee. I think you mostly know what your duties are.
1. Duties shared by ALL Team Members:
  - Register for the conference on the LIVE site
  - Periodically check in to various tracks and rooms to be sure things are going smoothly
  - Enjoy the fruits of your labors!
Attendees: Attendees are conference viewers, joining us from around Korea and around the world, from a living room or office chair, to receive a full portion of the best online training KOTESOL has to offer.
1. Attendee duties include:
  - Register for the conference on the LIVE site
  - Review the schedule beforehand and know which presentations you are most interested in viewing / participating in
  - Consider questions to ask after the presentations are finished
  - Access the conference content for up to one week after the conference concludes
Attendee Managers: (ideally 4-5 people) These people will help manage Attendees before and during the event. They will be assigned a group of Attendees based on the first letter of the Attendee’s last name.
1. Attendee Manager duties include:
  - Your contact information will be made available to Attendees in your group who will contact you if they need to change something about their registration information.
  - You will have access to the Registration manager’s contact information to check their registration status.
  - You will also have access to the webmaster’s contact information to be sure they are properly registered on the website.