Roles

Notice: This is a “living document” and will be updated and revised as necessary.

Helpful links to get you (presenters) started:

Roles

  1. Presenters: Presenters will have a choice about HOW they wish to present their content for the conference.
    1. Option A: Pre-recorded video
      • Uploaded to KOTESOL’s official YouTube channel prior to the event Possibility of Live Q&A at 6pm for those interested and registered
    2. Option B: LIVE video (YouTube Live)
      • lecture format (less interactive), but capable of drawing a larger audience
    3. Option C: LIVE video (Zoom)
      • chatroom style (more interactive), but technical and logistic problems arise with larger groups
    4. Presenter duties include:
      • Register for the conference on the KOTESOL site
      • Procuring a Session chair person (ideally in-person) to help them during the presentation (see below)
      • Creating (and practicing) their presentation content
      • TESTING all equipment (webcam / phone / mic) and verifying it works properly a minimum of 48 hours in advance
      • Send / upload resource documents and / or PPTs to the webmaster if you want to have them included in your “room” during your presentation at least 48 hours in advance
      • Option A: Recording, editing, and sending their presentation to KOTESOL’s YouTube channel maintainer
      • Option B: Verifying their YouTube account (with a phone number) a minimum of 48 hours in advance. Creating a YouTube LIVE link, and sharing it with the webmaster at least 24 hours in advance.
      • Option C: Accessing a Zoom Enterprise account. Creating a Zoom meeting link at least 24 hours in advance to share with the webmaster.
      • Preparing to Turn On their presentation setup 10 minutes early
      • Give a great presentation!
  2. Session chairs (one per presenter / presentation): Each (live) presenter is required to arrange for a Session chair to join them during their presentation. (Pre-recorded sessions do not need a Session chair unless doing a live Q&A time.) 
    1. Session chair duties include:
      • Register for the conference on the LIVE site
      • To keep a record of the “Room” Manager’s phone number for their room, to call in case of emergencies
      • Introducing the Session presenter (optional)
      • Helping the Session presenter get ready for their presentation 10 minutes (or more) in advance
      • Double-checking that the camera and audio are on and working properly
      • Helping the presenter know their time limit
      • Collecting and asking (or moderating) the (3-5 best questions) Q&As after the presentation
  1. “Room” Managers: “Room” Managers are responsible for making sure that all the Sessions within their “room” (track) (and assigned time period) go smoothly.
    1. “Room” Manager duties include:
      • Register for the conference on the LIVE site
      • Know the schedule and Sessions within your “room” (track) at least 24 hours before the date
      • Maintain a list of contact phone numbers for each (a) Session chair, or (b) Presenter in your Track – to have on hand to contact in case a video camera or mic is off, or a presenter fails to “show up” at their designated time
      • Periodically check in during each presentation to be sure things are going smoothly
      • Contact the webmaster only in case of emergencies
  2. Team Members: Team members are the members of the National Conference Committee. I think you mostly know what your duties are.
    1. Duties shared by ALL Team Members:
      • Register for the conference on the LIVE site
      • Periodically check in to various tracks and rooms to be sure things are going smoothly
      • Enjoy the fruits of your labors!
  3. Attendees: Attendees are conference viewers, joining us from around Korea and around the world, from a living room or office chair, to receive a full portion of the best online training KOTESOL has to offer.
    1. Attendee duties include:
      • Register for the conference on the LIVE site
      • Review the schedule beforehand and know which presentations you are most interested in viewing / participating in
      • Consider questions to ask after the presentations are finished
      • Access the conference content for up to one week after the conference concludes
  4. Attendee Managers: (ideally 4-5 people) These people will help manage Attendees before and during the event. They will be assigned a group of Attendees based on the first letter of the Attendee’s last name. 
    1. Attendee Manager duties include:
      • Your contact information will be made available to Attendees in your group who will contact you if they need to change something about their registration information.
      • You will have access to the Registration manager’s contact information to check their registration status.
      • You will also have access to the webmaster’s contact information to be sure they are properly registered on the website.